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Hosting a retreat is an exciting opportunity to create a transformative experience for like-minded individuals to come together. 

Hidden Leaf Baja, nestled in the beautiful town of Todos Santos, Baja California Sur, Mexico, is a modern retreat villa situated on a picturesque two-acre oceanview property, perfect for an unforgettable retreat experience. With its stunning landscapes, vibrant local culture, and serene ambiance, Hidden Leaf Baja is the ideal setting to inspire and rejuvenate your guests. 

To help you make the most of this beautiful location, we’ve put together the top five tips for running a successful retreat at Hidden Leaf Baja. These tips will guide you in planning and executing a memorable retreat that your guests will remember for a lifetime.

Hidden Leaf Baja retreat compound on 2-acres, featuring main villa, casita, pool and glamping suites.

  1. Define a Resonant Theme & Leverage Your Following

  • Choose a Compelling Theme: Start by selecting a theme that resonates deeply with your target audience. Whether it’s mindfulness, somatic therapies, cooking and nutrition, or movement & healing, the theme should align with your expertise and the interests of your followers. A clear, focused theme will help attract participants who are genuinely interested in the retreat’s offerings.

  • Leverage Your Following: Utilize your existing network and followers to promote the retreat. Share your vision and enthusiasm, and explain how the retreat can benefit them. Use your email list, social media platforms, and personal contacts to spread the word.

  • Expand Your Reach: Plan to reach people outside of your current audience through digital, social, and in-person marketing. Collaborate with complementary influencers, guest bloggers, or local wellness businesses to expand your promotional efforts.

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  1. Plan for Smooth International Travel

  • Preparation is Key: Start planning the logistics of international travel well in advance. Provide clear instructions on travel documents, money exchange, and  airport logistics. Ensure your guests have all the information they need to enter and exit Baja California Sur, Mexico smoothly.

  • Travel Assistance: (the Hidden Leaf retreat team can help with this part!): Consider arranging group transportation from the nearest airport to Hidden Leaf Baja. This not only eases the travel stress for your guests but also creates an opportunity for them to start bonding before the retreat begins.

  • Arrival Briefing @ Hidden Leaf: Upon arrival, hold a welcome session to brief your guests on “housekeeping basics” and tour the property, local customs in and around Todos Santos, emergency procedures, and any other essential information about their stay.

  1. Design a Balanced Retreat Program

  • Structured Yet Flexible: While it’s important to have a well-thought-out itinerary, leave room for spontaneity and personal exploration. Balance structured activities like workshops and group sessions with free time for relaxation and personal reflection.

  • Highlight Local Experiences: Integrate local culture and nature into your program. Plan excursions to nearby attractions, beach walks, or cultural experiences that allow your guests to fully immerse themselves in the beauty and uniqueness of Todos Santos and the surrounding area.

  • Downtime Matters: Ensure there are sufficient breaks between activities. Downtime allows guests to process their experiences, relax, and truly embody the retreat programming.

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  1. Create Pre-Retreat Connection Opportunities

  • Pre-Retreat Communication: Start building a sense of community before the retreat begins. Use online platforms like private Facebook groups or WhatApp to introduce participants, share expectations, and answer any questions.

  • Get to Know Each Other: Host a virtual meet-and-greet session. This helps participants feel more comfortable and excited about meeting in person. It also gives you insight into their personalities and expectations, allowing you to tailor the retreat experience to better suit their needs.

  • Provide Preparation Materials: Send out any necessary materials or preparatory exercises in advance. This could include reading lists, journaling prompts, or simple mindfulness practices to get them into the retreat mindset.

  1. Plan for Post-Retreat Integration

  • Follow-Up Support: After the retreat, maintain the sense of community by offering follow-up support. This could be through additional online meet-ups, continued access to the group platform, or periodic check-in emails.

  • Integration Practices: Provide guests with tools and practices to integrate their retreat experiences into daily life. This might include journaling prompts, meditation exercises, or recommendations for further reading and practice.

  • Feedback Collection: Collect feedback from your participants to understand what worked well and what could be improved. This not only helps you refine future retreats but also shows your guests that you value their input and are committed to their growth.

Running a successful retreat requires thoughtful planning and attention to detail. By focusing on these key areas, you can create a meaningful and enriching experience for your guests at Hidden Leaf Baja. We look forward to helping you bring your vision to life and creating an unforgettable retreat experience together.

For more information or to start planning your retreat, visit www.hiddenleafbaja.com/retreats or contact us directly at stay@hiddenleafbaja.com. We’re here to support you every step of the way!